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Privacy Policy
FBI Tampa Citizens Academy Alumni Association (FBITCAAA)
Effective Date: August 1, 2024 Last Updated: July 7, 2026
1. Introduction
The FBI Tampa Citizens Academy Alumni Association ("FBITCAAA," "we," "our," or "us") is a nonprofit membership organization committed to protecting your privacy and safeguarding the personal information you provide through our website, membership platform, and related services.
This Privacy Policy explains what information we collect, how we use it, when it may be shared, and the choices available to you.
Our website is directed to visitors in the United States and operates on an opt-out basis: we do not require you to accept a consent banner before browsing, and by continuing to use our website you agree to the practices described in this Privacy Policy. Where you have a choice regarding your information, the mechanisms for exercising it are described below.
2. Information We Collect
Depending on how you interact with our website, we may collect:
Information You Provide
- Name
- Mailing address
- Email address
- Telephone number
- Organization or employer (if provided)
- Membership information
- Event registrations
- Volunteer information
- Payment information (processed securely by our payment processor; we do not store full payment card numbers)
- Communications you send to us
Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, including:
- IP address
- Browser type and version
- Device information
- Operating system
- Pages viewed
- Date and time of your visit
- Referring website
- General geographic region
- Website performance information
This information helps us operate, secure, and improve the website and understand how visitors use it.
3. Cookies and Analytics
Our website uses cookies and similar technologies that are strictly necessary for the operation, security, and performance of the site. These necessary technologies cannot be switched off through our systems.
Where enabled, we also use Google Analytics to understand how visitors interact with our website. Google Analytics may collect information such as your IP address, browser type, device information, pages visited, referring website, and time spent on pages. We use this information solely to improve our website, member services, and user experience. We do not combine this analytics information with your membership records to identify you individually.
You can control or opt out of analytics collection by:
- Adjusting your browser's cookie settings to block or delete cookies;
- Installing the Google Analytics Opt-out Browser Add-on (available from Google); or
- Enabling a recognized browser privacy signal such as Global Privacy Control (see Section 10).
We do not use advertising, cross-site tracking, or behavioral tracking technologies for targeted advertising. We commit to keeping this section accurate: this Privacy Policy is updated whenever we add, change, or remove analytics tools, chat widgets, advertising platforms, or other tracking technologies, so that it reflects the technologies our website actually uses.
4. Wild Apricot Platform
Our website, membership management, event registration, and certain communications are provided through Wild Apricot, a membership management platform.
Information submitted through membership applications, event registrations, renewals, and member account management may be processed and securely stored by Wild Apricot on our behalf.
Additional information regarding Wild Apricot's privacy practices is available at:
https://www.wildapricot.com/legal-center/privacy-policy
5. How We Use Your Information
We use your information to:
- Process memberships
- Manage renewals
- Register attendees for events
- Process payments
- Communicate with members
- Respond to inquiries
- Send newsletters and organizational announcements
- Improve website performance
- Maintain organizational records
- Comply with legal obligations
We do not sell your personal information, and we do not share it with third parties for their own marketing purposes.
6. Sharing Information
We may share information only when necessary with trusted service providers acting on our behalf, including:
- Wild Apricot
- Payment processors
- Email service providers
- Website hosting providers
- Technology vendors supporting our operations
These providers may only use your information to perform services for us and are not authorized to use it for their own purposes.
We may also disclose information when required by law or legal process, or where reasonably necessary to protect the rights, safety, or property of the Association or others.
7. Data Security
We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.
While no method of internet transmission or electronic storage can be guaranteed to be completely secure, we strive to protect your information using commercially reasonable security practices.
8. Data Retention
We retain information only as long as reasonably necessary for:
- Maintaining membership records
- Managing event participation
- Financial and accounting obligations
- Historical organizational records
- Compliance with applicable legal requirements
- Resolving disputes and enforcing our policies
When information is no longer needed, it is securely deleted or anonymized where practical.
9. Your Choices
You may:
- Update your membership information through your member account;
- Opt out of non-essential email communications using the unsubscribe link in our messages;
- Contact us to request corrections to inaccurate personal information; or
- Request information regarding the personal information we maintain about you, subject to applicable law.
Requests may be submitted to: privacy@fbitcaaa.org
10. Global Privacy Control and Browser Privacy Signals
Some browsers and extensions can send a Global Privacy Control (GPC) or similar privacy-preference signal. Where applicable law requires us to honor such a signal and where it is technically supported by our website platform, we will treat a recognized signal as a request to opt out of non-essential tracking to the extent it applies to information collected through our website.
Because FBITCAAA is a nonprofit organization, certain state privacy laws may not apply to us; where they do not apply, honoring these signals is offered as a courtesy rather than a legal obligation, and availability may depend on our platform's capabilities.
11. Do Not Track
Some web browsers offer a "Do Not Track" feature. Because there is currently no universally accepted standard for responding to these signals, our website may not respond to all Do Not Track requests. We continue to monitor developments in applicable privacy standards.
12. Children's Privacy
Our website is intended for adults interested in the activities of the FBI Tampa Citizens Academy Alumni Association. We do not knowingly collect personal information from children under the age of 13. If we learn that such information has been collected unintentionally, we will promptly delete it.
13. Links to Other Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites and encourage visitors to review the privacy policies of those websites before providing personal information.
14. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. The updated version will be posted on this page with a revised "Last Updated" date. Material changes will be reflected as of the "Last Updated" date shown above.15. Contact Us
If you have questions regarding this Privacy Policy or our privacy practices, please contact:
FBI Tampa Citizens Academy Alumni Association
P.O. Box 22652, Tampa, FL 33622
Website: https://www.fbitcaaa.org
Email: privacy@fbitcaaa.org
